Guarantee Electrical
  • 07-Dec-2018 to 05-Feb-2019 (CST)
  • Accounting
  • St. Louis, MO, USA
  • Full Time

General Position Description

This position is responsible for the completion of various tasks related to billing and accounting needs, including the preparation of all monthly invoicing sent directly to customers.  The position will routinely interface with internal and external stakeholders to obtain information required for billing.

Essential Responsibilities

  • Analyze customer contract or purchase order for all pertinent information in order to generate invoice that meets customer's requirements; this includes the preparation and submission of invoices to ensure processing of payment;
  • Prepares and completes all forms that may be required to be submitted with customer invoice to include but not limited to AIA forms, lien waivers, certified payroll, etc.;
  • Interpret and process billing aspects of customer contracts and subcontracts, including the customer's requirements on retainage procedures, preparation of special billing formats, and reconciliation of extra work authorizations with change orders;
  • Respond to questions and inquiries regarding project billing as requested by the customer, vendor, and/or project manager;
  • Assist with the preparation, reporting, and analysis of project cost schedules. Coordinate with project stakeholders to manage monthly cost comparison review, resulting in avoidance of job cost overruns or keeping to desired project budget;
  • Coordinate with Accounts Receivables to assist with account resolution of discrepancies;
  • Prepare and maintain files on projects; participate in retrieval and preparation of schedules as part of year-end audit; and
  • Performs general administrative functions to support the accounting team and respective processes;

 Qualifications/Skills Required:

  • Associate's degree from accredited college or university with emphasis in accounting or finance (or equivalent work experience)
  • At least two years of construction billing or similar construction invoicing/accounting experience
  • Preferred experience and proficiency in Viewpoint construction accounting software
  • Solid understanding of and ability to apply generally accepted accounting principles and procedures to a variety of accounting audits, transactions, and problems.
  • Exceptional knowledge of construction billing functions
  • Knowledge of Microsoft Office, especially Excel, and Word applications
  • Strong organizational skills including time management, attention to detail and high degree of accuracy in analyzing data
  • Ability to establish and maintain cooperative working relationships with staff, vendors, and customers


Guarantee Electrical
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